Current Section
Job Descriptions
* Board of Directors
* Baseball
* Softball
* Lacrosse
* Football
*Cheerleading
* Volleyball
* Basketball
Executive Board
The purpose of the PLAY Executive Board is to deal with “high-level” issues effecting PLAY. It is this boards responsibility to review the content being offered in each PLAY sport and to create a broad structure to all PLAY activities. Further responsibilities include:
* In-depth review of PLAY financials and budgeting process.
* Review future strategic planning opportunities.
* Review current building, board and participant insurance.
* Interview and approval of all “VP” positions within each sport.
It is not the responsibility of this board to run the day-to-day operations of any sport. That responsibility falls under the various “VP of Sports” and the VP of that sport.
President: The responsibility of the President of PLAY is to ensure the future growth and community value of PLAY. To be a change agent as the PLAY organization continues to grow and mature. To help facilitate meaningful meetings and productive group sessions, ensuring that everyone’s thoughts and ideas are fully developed / shared.
Direct reports: Administrative Director
Executive VP: The responsibility of the Executive Vice President of PLAY is to work closely with the various sports to determine the future needs of PLAY. (Field / Gym improvements and New fields / gym procurement). This position works closely with the community to ensure a strong working relationship with our community partners.
Direct reports: VP’s of Sports
VP of Sports – Spring/Summer:This position is responsible for overseeing the spring / summer sports programs for PLAY. This includes Baseball, Softball, Lacrosse and Track. This position is responsible for the overall financial “health” of these programs. I.e. Adhering to and assisting with budgets, reviewing the P&L and approving all expenditures. This position ensures continuity between the spring and summer sports. Attends Quarterly Meetings and provides monthly reports to Executive Board.
Direct reports: VP of Baseball and VP of Softball, VP of Lacrosse, VP of Track & Field
VP of Sports – Fall/Winter:This position is responsible for overseeing the spring / summer sports programs for PLAY. This includes Football, Volleyball, Basketball and Cheer. This position is responsible for the overall financial “health” of these programs. I.e. Adhering to and assisting with budgets, reviewing the P&L and approving all expenditures. This position ensures continuity between the fall and winter sports. Attends Quarterly Meetings and provides monthly reports to Executive Board.
Direct reports: VP of Football, VP of Basketball, VP of Volleyball, VP of Cheer
VP of Technology: This position is responsible for all future planning for PLAY website and electronic upgrades, such as software, and other future upgrades, registration software and uses.
Direct Reports: Communications Coordinator
Communications Coordinator: Communications Coordinator: The primary responsibility of this position is to create, update and maintain the PLAY website.
VP of Special Events: Reports to the President and is responsible establishing Sponsorship relations and organizing and overseeing the annual Fundraising event. Work closely with the Executive VP to establish financial goals. They also will oversee the fundraising programs used within the organization.
Treasurer: This position is responsible for the day-to-day PLAY financials. They are responsible for balancing the books, processing income and expenses, working with our outside accountant and ensuring the books are closed and proper tax forms processed. This person is also responsible for bidding out the PLAY building, board and participant insurance. Works closely with the Administrative Director and Assistant Administrator.
VP of Registration: Reports to the Treasurer and is responsible for coordinating all PLAY registration events, which includes the management of the PLAY on-line registration process. Assist the Sport VP’s in developing Team and Field Management skills through the registration software for their Coordinators.
Secretary: person is responsible for communicating all PLAY activities to the public. They create all board meeting notes and agenda items and deliver in final form to the Communications coordinator for display on the web. They have a close working relationship with the various local newspapers and television stations.
Administrative Director : Non-Board Position – Primary objectives is to work with the Executive Board and VP’s of each Sport to administer as a resource for those sports to form consistency and continuity among the programs. Also, to assist in community development through contact and relationships. -reports to President and Exec. Board
Admin. Assistant - Non-Board Position - Primary contact for daily deposits and mail handling. Works also with registrations and general information. - reports to Tresurer and Admin. Director.
Executive Board Elections take place during the P.L.A.Y. Annual Meeting held in January of each year. To inquire about a position or get more information contact the Administrative Director at admindirector@playinfo.org.
BASEBALL ORGANIZATION
Vice President of Baseball: This is the principle operational position for Baseball. This individual will oversee all Directors and Coordinators on a regular basis during the season. This individual will have ultimate responsibility for:
* Interface with community, including High School Baseball program
* recruit and/or appoint Directors and Coordinators
* registration
* program budget (along with V.P. of Spring / Summer Sports)
* communicate with other programs outside of P.L.A.Y. to develop inter-league and tournament play
* answer all participant and parent questions directed to V.P., as well as those not handled by Directors or Coordinators
* work closely with V.P. of Spring / Summer Sports and the Baseball Board to set program direction, both present and future
* set and host meetings for season-beginning, season end and all others deemed necessary by the situation
* recruit and appoint traveling coaches
* handle misc. needs such as: team photos, awards and trophies, etc
Facilities Director – Spring / Summer Sports: This positions works closely with the Traveling and In-House Director to schedule practice and game times and locations.
Director – Traveling Baseball: Direct report to V.P. of Baseball; Responsible all traveling teams (accept coaching appointments) include:
* reports to V.P. of Baseball
* parent communications, including directions, welcome letter, etc.
* coordinate travel schedules with Junior High
* insure player evaluations and assignments are fair and equitable
* oversee uniform and equipment requirements, communicate with Equipment Coordinator
* insure that teams, coaches and players are working together and that resources, including coaching resources, are evenly distributed throughout the program
* work with Head Coaches to develop “best practices” in terms of skill development and fundamentals
* help with registration, equipment and set key meetings for program
* communicate with tournament coordinator
Director – In-House Baseball: Direct report to V.P. of Baseball. Responsible for all In-House Baseball programs. A Coordinator from each level will report directly to this position. Responsibilities include:
* reports to V.P. of Baseball
* parent communications
* help with registration, equipment and set key meetings for program
* oversee assignment and placement of coaches and players to teams
* communicate with tournament coordinator
* insure that program rules, guidelines and policies are clearly understood, communicated and enforced
* set in-house championship dates and times
* work with equipment coordinator
* asses program needs and communicate with V.P of Baseball
* create (along with Coordinators and V.P. of Baseball) group training and development.
Grade Level Coordinators:
* chief operational position for each grade level
* reports to Director of either Traveling or In-House
* assignment and placement of coaches and players to teams (3rd thru 8th)
* work closely with Director of Traveling / In-House Baseball to insure program-wide goals and policies are being properly created and enforced
* arrange for a weekly time for coaches meetings
* work directly with coaches and parents to answer questions, resolve issues and communicate policy
* assist in registration, equipment needs and tournaments
Equipment Coordinator: This position will deal with equipment needs for all grade levels. Orders will be created and sent thru the V.P. of Baseball
Tournament Coordinator: Responsible for all communications inside and outside of P.L.A.Y. regarding tournaments, schedules, rules and (in the case of a P.L.A.Y. Hosted Tournament) be responsible for said tournaments’ Profit/Loss statement and coordinating timeframes with the Concessions Coordinator. Reports to V.P. of Baseball
Concessions Coordinator: Responsible for scheduling, purchasing and sales of items for Baseball Program fundraising. Reporting directly to the V.P. of Baseball, this position is responsible for creating a season-end financial statement that adheres to P.L.A.Y. accounting practices
Umpire Coordinator: Responsible for training, finding, scheduling, communicating with and overseeing payment of referees
Vice President of Softball: This is the principle operational position for Softball. This individual will oversee all Directors and Coordinators on a regular basis during the season. This individual will have ultimate responsibility for:
* interface with community, including High School Softball program
* recruit and/or appoint Directors and Coordinators
* registration
* program budget (along with V.P. of Spring / Summer Sports)
* communicate with other programs outside of P.L.A.Y. to develop inter-league and tournament play
* answer all participant and parent questions directed to V.P., as well as those not handled by Directors or Coordinators
* work closely with V.P. of Spring / Summer Sports and Softball Board to set program direction, both present and future
* set and host meetings for season-beginning, season end and all others deemed necessary by the situation
* recruit and appoint traveling coaches
* handle misc. needs such as: team photos, awards and trophies, etc
Facilities Director – Spring / Summer Sports: This positions works closely with the Traveling and In-House Director to schedule practice and game times and locations.
Director – Traveling Softball: Direct report to V.P. of Softball; Responsible all traveling teams (accept coaching appointments) include:
* reports to V.P. of Softball
* parent communications, including directions, welcome letter, etc.
* coordinate travel schedules with Junior High
* insure player evaluations and assignments are fair and equitable
* oversee uniform and equipment requirements, communicate with
Equipment Coordinator
* insure that teams, coaches and players are working together and that resources, including coaching resources, are evenly distributed throughout the program
* work with Head Coaches to develop “best practices” in terms of skill development and fundamentals
* help with registration, equipment and set key meetings for program
* communicate with tournament coordinator
Director – In-House Softball: Direct report to V.P. of Softball. Responsible for all In-House Softball programs. A Coordinator from each level will report directly to this position. Responsibilities include:
* reports to V.P. of Softball
* parent communications
* help with registration, equipment and set key meetings for program
* oversee assignment and placement of coaches and players to teams
* communicate with tournament coordinator
* insure that program rules, guidelines and policies are clearly understood, communicated and enforced
* set in-house championship dates and times
* work with equipment coordinator
* asses program needs and communicate with V.P of Softball
* create (along with Coordinators and V.P. of Softball) group training and development.
Grade / AGE Level Coordinators:
* chief operational position for each grade level
* reports to Director of either Traveling or In-House
* assignment and placement of coaches and players to teams (3rd thru 8th)
* work closely with Director of Traveling / In-House Softball to insure program-wide goals and policies are being properly created and enforced
* arrange for a weekly time for coaches meetings
* work directly with coaches and parents to answer questions, resolve issues and communicate policy
* assist in registration, equipment needs and tournaments
Equipment Coordinator: This position will deal with equipment needs for all grade levels. Orders will be created and sent thru the V.P. of Softball
Tournament Coordinator: Responsible for all communications inside and outside of P.L.A.Y. regarding tournaments, schedules, rules and (in the case of a P.L.A.Y. Hosted Tournament) be responsible for said tournaments’ Profit/Loss statement and coordinating timeframes with the Concessions Coordinator. Reports to V.P. of Softball
Concessions Coordinator: Responsible for scheduling, purchasing and sales of items for Softball Program fundraising. Reporting directly to the V.P. of Softball, this position is responsible for creating a season-end financial statement that adheres to P.L.A.Y. accounting practices
Umpire Coordinator: Responsible for finding, scheduling, communicating with and overseeing payment of referees
Vice President of Lacrosse: This is the principle operational position for Lacrosse. This individual will oversee all Directors and Coordinators on a regular basis during the season. This individual will have ultimate responsibility for:
* interface with community, including High School Lacrosse program
* recruit and/or appoint Directors and Coordinators
* registration
* program budget (along with V.P. of Fall Sports)
* communicate with other programs outside of P.L.A.Y. to develop inter-league and tournament play
* answer all participant and parent questions directed to V.P., as well as those not handled by Directors or Coordinators
* work closely with V.P. of Fall Sports, and the Lacrosse Board to set program direction, both present and future
* set and host meetings for season-beginning, season end and all others deemed necessary by the situation
* recruit and appoint traveling coaches
* handle misc. needs such as: team photos, awards and trophies, etc
Facilities Director – Fall / Winter Sports: This positions works closely with the Traveling and In-House Director to schedule practice and game times and locations.
Director – Traveling Lacrosse: Direct report to V.P. of Lacrosse; ultimate responsibility for traveling teams (accept coaching appointments) include:
* reports to V.P. of Lacrosse
* parent communications, including directions, welcome letter, etc.
* coordinate travel schedules with Junior High
* insure player evaluations and assignments are fair and equitable
* oversee uniform and equipment requirements, communicate with
Equipment Coordinator
* insure that teams, coaches and players are working together and that resources, including coaching resources, are evenly distributed throughout the program
* work with Head Coaches to develop “best practices” in terms of skill development and fundamentals
* help with registration, equipment and set key meetings for program
* communicate with tournament coordinator
Director In-House Lacrosse: Direct report to V.P. of Lacrosse. Responsible In-House programs.
* reports to V.P. of Lacrosse
* parent communications
* help with registration, equipment and set key meetings for program
* oversee assignment and placement of coaches and players to teams
* communicate with tournament coordinator
* insure that program rules, guidelines and policies are clearly understood, communicated and enforced
* set in-house championship dates and times
* work with equipment coordinator
* asses program needs and communicate with V.P of Lacrosse
* create (along with Coordinators and V.P. of Lacrosse) group training and development.
Equipment Coordinator: This position will deal with equipment needs for all grade levels. Orders will be created and sent thru the V.P. of Lacrosse
Tournament Coordinator: Responsible for all communications inside and outside of P.L.A.Y. regarding tournaments, schedules, rules and (in the case of a P.L.A.Y. Hosted Tournament) be responsible for said tournaments’ Profit/Loss statement and coordinating timeframes with the Concessions Coordinator. Reports to V.P. of Lacrosse
Concessions Coordinator: Responsible for scheduling, purchasing and sales of items for Lacrosse Program fundraising. Reporting directly to the V.P. of Lacrosse, this position is responsible for creating a season-end financial statement that adheres to P.L.A.Y. accounting practices
Referee Coordinator: Responsible for finding, scheduling, communicating with and overseeing payment of referees
FOOTBALL ORGANIZATION
Vice President of Football: This is the principle operational position for Football. This individual will oversee all Directors and Coordinators on a regular basis during the season. This individual will have ultimate responsibility for:
* interface with community, including High School Football program
* recruit and/or appoint Directors and Coordinators
* registration
* program budget (along with V.P. of Fall Sports)
* communicate with other programs outside of P.L.A.Y. to develop inter-league and tournament play
* answer all participant and parent questions directed to V.P., as well as those not handled by Directors or Coordinators
* work closely with V.P. of Fall Sports and the Football Board members to set program direction, both present and future
* set and host meetings for season-beginning, season end and all others deemed necessary by the situation
* recruit and appoint traveling coaches
* handle misc. needs such as: team photos, awards and trophies, etc
Facilities Director – Fall / Winter Sports: This positions works closely with the Traveling and In-House Director to schedule practice and game times and locations.
Director – Traveling Football: Direct report to V.P. of Football; ultimate responsibility for 7th and 8th Grade traveling teams (accept coaching appointments) include:
* reports to V.P. of Football
* parent communications, including directions, welcome letter, etc.
* coordinate travel schedules with Junior High
* insure player evaluations and assignments are fair and equitable
* oversee uniform and equipment requirements, communicate with
Equipment Coordinator
* insure that teams, coaches and players are working together and that resources, including coaching resources, are evenly distributed throughout the program
* work with Head Coaches to develop “best practices” in terms of skill development and fundamentals
* help with registration, equipment and set key meetings for program
* communicate with tournament coordinator
Director – In-House Football: Direct report to V.P. of Football. Ultimate responsibility for 3rd and 4th grade and 5th and 6th grade programs. A Coordinator from each level will report directly to this position. Responsibilities include:
* reports to V.P. of Football
* parent communications
* help with registration, equipment and set key meetings for program
* oversee assignment and placement of coaches and players to teams
* communicate with tournament coordinator
* insure that program rules, guidelines and policies are clearly understood, communicated and enforced
* set in-house championship dates and times
* work with equipment coordinator
* asses program needs and communicate with V.P of Football
* create (along with Coordinators and V.P. of Football) group training and development (Mondays)
Grade Level Coordinators:
* chief operational position for each grade level
* reports to Director of either Traveling or In-House
* assignment and placement of coaches and players to teams (3rd thru 8th)
* work closely with Director of Traveling / In-House Football to insure program-wide goals and policies are being properly created and enforced
* arrange for a weekly time for coaches meetings
* work directly with coaches and parents to answer questions, resolve issues and communicate policy
* assist in registration, equipment needs and tournaments
Flag Football Coordinator:
* chief operational position for Flag Football
* reports to Director of In-House Football
* define Flag Football rules and program structure
* development practice and game schedules, including any tournament play
* assignment and placement of coaches and players to teams (2nd and 3rd )
* work closely with In-House Football to insure program-wide goals and policies are being properly created and enforced
* arrange for a weekly time for coaches meetings
* work directly with coaches and parents to answer questions, resolve issues and communicate policy
* assist in registration, equipment needs and tournaments
Equipment Coordinator: This position will deal with equipment needs for all grade levels. Orders will be created and sent thru the V.P. of Football
Tournament Coordinator: Responsible for all communications inside and outside of P.L.A.Y. regarding tournaments, schedules, rules and (in the case of a P.L.A.Y. Hosted Tournament) be responsible for said tournaments’ Profit/Loss statement and coordinating timeframes with the Concessions Coordinator. Reports to V.P. of Football
Concessions Coordinator: Responsible for scheduling, purchasing and sales of items for Football Program fundraising. Reporting directly to the V.P. of Football, this position is responsible for creating a season-end financial statement that adheres to P.L.A.Y. accounting practices
Referee Coordinator: Responsible for finding, scheduling, communicating with and overseeing payment of referees
CHEERLEADING ORGANIZATION
Vice President of Cheerleading: This person would oversee all of the Cheerleading directors and coordinators and the overall running of the Cheereleading program. The VP would be responsible for filling all vacant cheerleading positions and clarifying job descriptions for each of them. He /she would also be responsible for finalizing registration information, staffing the in-person registration and getting on-line registration information to the directors.
Director of Cheerleading: This person would report to the VP of Cheer.
* helping VP with registration
* signing up team(s) for the appropriate leagues and getting proper paperwork to girls regarding try-outs and league requirements
* organizing and implementing a try-out session if needed
* forming teams and assigning coaches to each team
* notifying equipment coordinator of equipment needs
* planning and facilitating an end of season meeting
Uniform/Equipment Coordinator: He/she would be responsible for: ordering, purchasing, delivering and storing all volleyball equipment. responsible for:
* ordering uniforms
* planning for team photos
Routine Coordinator: This person would report to the volleyball VP and would oversee all operations for the in-house program. Specifically he/she would be responsible for:
* providing training and an informational meeting for coaches
* Assist in Development of routines and their implementation at events
VOLLEYBALL ORGANIZATION
Vice President of Volleyball: This person would oversee all of the volleyball directors and coordinators and the overall running of the volleyball program. The VP would be responsible for filling all vacant volleyball positions and clarifying job descriptions for each of them. He /she would also be responsible for finalizing registration information, staffing the in-person registration and getting on-line registration information to the directors.
Facilities Director – Fall / Winter Sports: This positions works closely with the Traveling and In-House Director to schedule practice and game times and locations.
Director of Traveling Volleyball: This person would report to the volleyball VP and would oversee all operations for the traveling team(s). Specifically he/she would be responsible for:
* helping VP with registration
* signing up team(s) for the appropriate leagues and getting proper paperwork to girls regarding try-outs and league requirements
* organizing and implementing a try-out session if needed
* forming teams and assigning coaches to each team
* ordering jerseys
* notifying equipment coordinator of equipment needs
* notifying scheduling coordinator of gym space needs
* planning for team photos
* planning and facilitating an end of season meeting
Director of In-House Volleyball: This person would report to the volleyball VP and would oversee all operations for the in-house program. Specifically he/she would be responsible for:
helping VP with registration organizing girls into teams and assigning coaches
* providing training and an informational meeting for coaches
* ordering jerseys
* notifying equipment manager of equipment needs
* notifying scheduling coordinator of gym space needs
* planning for team photos
* notifying tournament coordinator and concessions coordinator of end-of season tournament date
* planning and facilitating an end of season meeting
Equipment Coordinator: This person would report to the volleyball VP and would work closely with the directors of traveling and in-house volleyball. He/she would be responsible for: ordering, purchasing, delivering and storing all volleyball equipment
Concessions Coordinator: This person would report to the volleyball VP and would work closely with the director of in-house volleyball and the tournament coordinator. He/she would be responsible for:
* ordering/purchasing of concessions for in-house tournament
* setting up concessions area with signs, cashbox, coolers etc.
* scheduling and staffing the concessions area
Tournament Coordinator: This person would report to the volleyball VP and would work closely with the facilities director and the director of in-house volleyball. He/she would be responsible for:
* notifying scheduling coordinator of gym space needs for in-house tournament
* organizing overall structure of tournament and making up brackets
* getting referees for games
* ordering, purchasing and distributing trophies
Scheduling Coordinator: This person would report to the volleyball VP and would work closely with the facilities director and the directors of traveling and in-house volleyball. He/she would be responsible for:
* scheduling all traveling and in-house practices and game times
* scheduling gym space with the facilities director for the above mentioned games and practices
* communicating with directors and coaches all finalized scheduling
BASKETBALL ORGANIZATION
Vice President of Basketball: This is the principle operational position for Basketball. This individual will oversee all Directors and Coordinators on a regular basis during the season. This individual will have ultimate responsibility for:
* interface with community, including High School Basketball program
* recruit and/or appoint Directors and Coordinators
* registration
* program budget (along with V.P. of Fall / Winter Sports)
* communicate with other programs outside of P.L.A.Y. to develop inter-league and tournament play
* answer all participant and parent questions directed to V.P., as well as those not handled by Directors or Coordinators
* work closely with V.P. of Fall / Winter Sports and the Basketball Board to set program direction, both present and future
* set and host meetings for season-beginning, season end and all others deemed necessary by the situation
* recruit and appoint traveling coaches
* handle misc. needs such as: team photos, awards and trophies, etc
Facilities Director – Fall / Winter Sports: This positions works closely with the Traveling and In-House Director to schedule practice and game times and locations.
Director – Traveling Basketball: Direct report to V.P. of Basketball; Responsible all traveling teams (accept coaching appointments) include:
* reports to V.P. of Basketball
* parent communications, including directions, welcome letter, etc.
* coordinate travel schedules with Junior High
* insure player evaluations and assignments are fair and equitable and communicated
* oversee uniform and equipment requirements, communicate with
Equipment Coordinator
* insure that teams, coaches and players are working together and that resources, including coaching resources, are evenly distributed throughout the program
* work with Head Coaches to develop “best practices” in terms of skill development and fundamentals
* help with registration, equipment and set key meetings for program
* communicate with tournament coordinator
Director – In-House Basketball: Direct report to V.P. of Basketball. Responsible for all In-House Basketball programs. A Coordinator from each level will report directly to this position. Responsibilities include:
* reports to V.P. of Basketball
* parent communications
* help with registration, equipment and set key meetings for program
* oversee assignment and placement of coaches and players to teams
* communicate with tournament coordinator
* insure that program rules, guidelines and policies are clearly understood, communicated and enforced
* set in-house championship dates and times
* work with equipment coordinator
* asses program needs and communicate with V.P of Basketball
* create (along with Coordinators and V.P. of Basketball) group training and development.
Grade Level Coordinators:
* chief operational position for each grade level
* reports to Director of either Traveling or In-House
* assignment and placement of coaches and players to teams (3rd thru 8th)
* work closely with Director of Traveling / In-House Basketball to insure program-wide goals and policies are being properly created and enforced
* arrange for a weekly time for coaches meetings
* work directly with coaches and parents to answer questions, resolve issues and communicate policy
* assist in registration, equipment needs and tournaments
Equipment Coordinator: This position will deal with equipment needs for all grade levels. Orders will be created and sent thru the V.P. of Basketball
Tournament Coordinator: Responsible for all communications inside and outside of P.L.A.Y. regarding tournaments, schedules, rules and (in the case of a P.L.A.Y. Hosted Tournament) be responsible for said tournaments’ Profit/Loss statement and coordinating timeframes with the Concessions Coordinator. Reports to V.P. of Basketball
Concessions Coordinator: Responsible for scheduling, purchasing and sales of items for Basketball Program fundraising. Reporting directly to the V.P. of Basketball, this position is responsible for creating a season-end financial statement that adheres to P.L.A.Y. accounting practices
Umpire Coordinator: Responsible for finding, training, scheduling, communicating with umpires and overseeing their payment.
